School District 676 (Badger, Minn.) Proceedings March 8, 2022

Special Meeting with Closed Session

Tuesday, March 8, 2022 4:30 PM

Business & Tech Room 29

PO Box 68, 110 Carpenter Avenue East

Badger, Minnesota 56714

Minutes of Special Meeting with Closed Session ~ The Board of Education ISD 676

1. Call to Order at 4:39 P.M. by Vice Chair Jeramy Swenson

1.1. Pledge of Allegiance
1.2. Roll Call (alphabetical order):

Present in Attendance: Jodie Davy, Cari Dostal, Brent Olson, Carol Rhen and Jeramy Swenson

Absent: Jamie Isane

1.3. Administration: Kevin Ricke
2. Visitor Comments – None

Visitors Present in Attendance (alphabetical order):

Todd Netzke (Presenter) attended remotely by speaker phone for Agenda Item #4.1

3. Approval of Agenda

3.1. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

Add Agenda Item 5.10. Use of Gym Request by Diann (& Curt) Hauger Family exploring the possibility of one of the following dates for a Memorial/Funeral Service: Sunday, March 13; Sunday, March 20 or Saturday, March 19. **

3.2. A motion was made by Member Olson to approve this agenda for the Tuesday, March 8, 2022

Special School Board Meeting with Closed Session as amended. Motion seconded by Member Davy. 5-Yes and 0-No vote; U.C. = motion carries unanimously.

4. Communications

4.1. School Management Services (SMS) proposal for business management and support services.

Presenter:

Available by attending remotely for questions-and-answers regarding outsourcing accounting services is Todd Netzke, President of School Management Services, LLC, 3730 95th Ave SW, Byron, MN 55920

Attachment: SMS Badger ISD #676 - BM & Support Services Contract 3.4.22[2]
4.2. Superintendent

4.2.a. Region 1: Communicated with Bob Wheeler, Executive Director of Region 1 (Moorhead, MN office), regarding whether interim outsourcing accounting services will be available until the next Badger School Business Manager Accountant is hired and trained.

Description: Region 1 hosts our HR/payroll/employee benefit (SMART Systems) application as well as student management support for MDE submissions, food service and other miscellaneous financial software application support(s). The response will be shared once received by Bob Wheeler.

Attachments: • Region One ESV Invoices

• Email Response from Region 1 and Attachment combined

• Emergency Payroll Preparation Services from Region 1

4.2.b. Brady Martz: Communicated with Brian Opsahl, Certified Public Accountant, Shareholder of Brady Martz & Associates, P.C. (Grand Forks, ND office). Back in October of 2021, they were ready and had staff available to provide interim outsourcing accounting services (payroll only). Brian Opsahl thanked our school district for reaching out to Brady Martz; however, he regrets informing us that they have a waiting list and declined to present a proposal for fee-based interim services at this time.

5. Proposed Resolutions

5.1. Accept Paraprofessional Resignation: A motion was made by Member Dostal to accept the resignation of Diann Hauger, Special Education Paraprofessional, with last day employment being Friday, February 28, 2022. Motion seconded by Member Rhen.

5-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: Sincere thank you for 16 school years of service.

Attachment: Unredacted Letter of Resignation from DH 28 Feb 2022

5.2. Approve Advertising for a Paraprofessional: A motion was made by Member Olson to

approve advertising for a regular part-time 7.25 paid hours per school day Jr. High/Sr. High Special Education Paraprofessional for the remainder of SY2021-2022 and beyond. Motion seconded by Member Davy. 5-Yes and 0-No vote; U.C. = motion carries unanimously.

Attachment: Para Sp Ed Regular Part-time JrH HS 01 March 2022

5. Proposed Resolutions > continued

5.3. Accept Business Manager Accountant Resignation: A motion was made by Member Davy to accept the resignation of Shena Brandt, Business Manager Accountant, with last day of employment being Thursday, March 10, 2022. Motion seconded by Member Rhen.

5-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: Sincere thank you for approximately 6 years of service and best wishes on a new career endeavor.

Attachment: Letter of Resignation from SB received 22 Feb 2022

5.4. Approve advertising for Business Manager Accountant: A motion was made by Member Olson to approve advertising for a Business Manager Accountant. Motion seconded by Member Davy. 5-Yes and 0-No vote; U.C. = motion carries unanimously.

Attachments: • Business Manager Accountant 24 Feb 2022

• Business Manager ISD 676 Job Description 24 February 2022

• Business Manager Accountant Costing Analysis for FY 21, 22, 23

Three calls for a motion were attempted for Agenda Item 5.5.

5.6 and 5.7 became unnecessary (not applicable) as a result of 5.5 not happening.

5.5. Closing the Meeting: A motion was made by ____________________ to close the meeting at ___ : ___ P.M. as permitted by Minnesota Statutes, Section 13D.03, Subdivision 1(b) for Labor Negotiations Strategy to discuss and review labor negotiation topics related to Business Management and Support Services. Motion seconded by ____________________

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson.

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.6. Re-Open Meeting: A motion was made by ____________________ to approve to reopen themeeting at ___ : ___ P.M. upon completion of the closed session portion of the meeting for Labor Negotiations Strategy to discuss and review labor negotiation topics related to Business Management and Support Services. Motion seconded by ____________________

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson.

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Three calls for a motion were attempted for Agenda Item 5.5.

5.6 and 5.7 became unnecessary (not applicable) as a result of 5.5 not happening. **

5.7. Approve List of Persons: A motion was made by ____________________ to approve the list of

persons attending the closed portion of this March 8, 2022, Special School Board Meeting as presented. Motion seconded by ____________________

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5.8. Approve Hourly Rate of Pay for Long-Term Substitute Office Manager/Substitute Assistant Bookkeeper: A motion was made by Member Rhen to approve an hourly rate of pay of $17.25 per hour for the remainder of SY2021-2022 or FY2022. Motion seconded by Member Olson.

5-Yes and 0-No vote; U.C. = motion carries unanimously.

5.9. Approve Proposal for Business Management and Support Services: A motion was made by Member Davy to approve Business Management & Support Services with School Management Services (SMS) for three years with a first installment payment of $25,375 in advance for March-June 2022 (3.5 months) and future quarterly installments of $21,750 contingent upon amended start of the first sentence of Article II: Duration of Agreement > Section 2 to begin with “At any given time School District may terminate…”

Motion seconded by Member Rhen.

5-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: ARTICLE II

DURATION OF THE AGREEMENT

Section 2 School District’s Termination Rights:

At any given time School District may terminate this Agreement upon sixty (60) days written notice in the event the School District determines in its sole discretion that it is not in the School District’s best interests to continue using Contractor’s services

5. Proposed Resolutions > continued
5.10. Use of Gym Request: A motion was made by Member Rhen to approve the Use of Gym

Request for Memorial/Funeral Service by Diann (& Curt) Hauger Family exploring the possibility of one of the following dates: Sunday, March 13; Sunday, March 20 or Saturday, March 19. Motion seconded by Member Davy.

5-Yes and 0-No vote; U.C. = motion carries unanimously.

6. Adjourn: A motion was made by Member Dostal to adjourn at 5:59 PM. Motion seconded by Member Olson. 5-Yes and 0-No vote; U.C. = motion carries unanimously.

Reference to Zoom Meeting link used for Agenda Item #4.1

Topic: School Management Services (SMS) at Badger Special School Board Meeting

Time: Mar 8, 2022 04:30 PM Central Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/83569302275?pwd=YkU1RXVNaWhNeHNYeUVJWVhLUVdtUT09

Meeting ID: 835 6930 2275

Passcode: ISD676

Looking Ahead:

Next Regular School Board Meeting is 7:30 P.M. Monday, March 14, 2022

Cari Dostal, Clerk
Jeramy Swenson, Vice Chair

Jamie Isane, Chairperson

Regular Meeting

Monday, March 14, 2022 7:30 PM

Business & Tech Room 29

PO Box 68, 110 Carpenter Avenue East

Badger, Minnesota 56714

1. Call to Order at 7:36 P.M.

1.1. Pledge of Allegiance

1.2. Roll Call (alphabetical order): In-Person: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen

Remotely by Zoom: Jeramy Swenson from location at: Treasure Island Resort & Casino, Event Center 5734 Sturgeon Lake Rd. Red Wing, MN 55089

1.3. Administration, Department Heads: Kevin Ricke and Stacey Warne

2. Visitor Comments – None

Visitors Present in Attendance (alphabetical order): In-Person: Ryan Bergeron, Brienne Miller, Jason Splett Remotely by Zoom: Sherry Verbout

2.1. Listening Session – None

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators– None

4. Approval of Agenda

4.1. A motion was made by Member Davy to approve the agenda for the Monday, March 14, 2022

Regular School Board Meeting as presented. The motion seconded by Member Olson.

6-Yes and 0-No vote; U.C. = motion carries unanimously.

5. Minutes

5.1. A motion was made by Member Dostal to approve the minutes of the Regular School Board Meeting

held on Wednesday, February 16, 2022 as presented. The motion seconded by Member Swenson.

6-Yes and 0-No vote; U.C. = motion carries unanimously.

Attachment • 02.16.2022 Minutes from 16 Feb 2022 Regular Badger School Board Meeting
5.2. A motion was made by Member Davy to approve the minutes of the Special School Board Meeting held on Tuesday, March 8, 2022 as presented. The motion seconded by Member Dostal.

6-Yes and 0-No vote; U.C. = motion carries unanimously.

Attachment: • 03.08.2022 Minutes for 08 March 2022 Special School Board Meeting

6. Consent Agenda

6.1. Pay Bills: A motion was made by Member Davy to approve the payment of bills check #61812 through check #61874 for a total of $58,696.78 as listed; and also approve Purchasing Card electronic payments dated March 4, 2022 and Electronic Fund Transfers as submitted. The motion seconded by Member Rhen. 6-Yes and 0-No vote; U.C. = motion carries unanimously.

Attachments: (5) • BOARD BILL ROTATION 2022

• Check Register By Bank and Check Number March 2022 Board Packet

• February 2022 EFTschedule for March Board Packet

• Purchasing Card Statement March 2022 Board Packet

• Wire Payment Register March 2022 Board Packet

7. Communications

7.1. Building and Grounds: Striker Hasson – Not in attendance; however, shared three notes:

• New tractor and attachments beneficial scraping away ice blockages and keeping street drains open so melting snow water continues to flow.

• The Simplex panel sent a boiler sensor alert at 8 PM Thursday, March 10. Striker ran a test cycle procedure which reset the panel back to normal.

• Many thanks to Striker Hasson, Garret Anhorn, Darrin Langaas Plumbing, Jim Dostal, Tom Dostal, Charlie Walsh February 21-22 for working in the extreme cold to carefully steam-jet and thaw 80 to 105 linear feet of frozen (not broken) water pipe to restore the water supply entering the Badger School.

7.2. Engagement agreement proposal Agenda Item #9.3: Considering continued short-term as well as long-term facilities needs next steps partnering with ICS-Builds

Presenter: Attending in-person for questions-and-answers regarding Agenda Item #9.3 Proposal was Jason Splett, with ICS-Builds, Development Manager for LTFM Plans and Projects out of the Park Rapid’s office (104 Park Avenue North Suite 201, Park Rapids, MN 56740). ICS-Builds = Innovate, Collaborate, Sustain-Builds

7.3. Superintendent

7.3.a. National School Social Worker Week March 6-12

Each year during the first full week of March Badger Community School acknowledges

and recognizes our own John Lee during National School Social Work Week to show our appreciation for his valuable work helping our students strive toward academic and life success.

7.3.b. Miscellaneous Items to Report by Superintendent

Attachments: (2) • Miscellaneous Items to Report by Superintendent

• E-Learning Days MN Statute 120A.414

7.4. Badger School District Budget to Actual Expenditure Report.

Description: As requested by Board in previous fiscal years; this document is provided on a monthly basis.

Budget consists of 4 fund balances:
01 General Fund

02 Food Service

04 Community Services

08 Scholarships * see attached

Attachments: (2) • Budget Guideline March 2022 Board Packet

• 21-22 Revised Budget February Board Meeting

7.5. Dean of Students
7.5.a. Student Enrollment as of March 11

Attachment: • Enrollment 3.11.22 3/11/2022
7.5.b. Link to Badger Testing Schedule for Grades 3-11

Attachment: • Testing Schedule Reminder & Link Enclosed

7.5. Dean of Students > continued

7.5.c. Winter Sports Number of Participants

Attachment: • Winter Sports Participants 3.11.22

7.5.d. Upcoming Dates of Interest - see attached

Attachment: • Upcoming Dates of Interest 3.11.22

8. Reports

8.1. Accept Cash Report: A motion was made by Member Rhen to Accept Cash Report through February 28, 2022 subject to audit. The motion seconded by Member Swenson.

6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: Certificate of Deposits (CDs) mature at the start of April; therefore, both CDs need to be renewed at the Regular April School Board Meeting.

Attachment: • February Cash Report for March 2022 Board Packet

8.2. Accept Donations: A motion was made by Member Swenson to accept the donations listed below.

The motion seconded by Member Olson. 6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description of Donations:
$576.14 Benevity Polaris Gives made a donation to the Badger FCCLA $59.71 Badger Area Arena Association made a donation for Football Field Improvements $50.00 Greenbush Pharmacy made a donation for Football Field Improvements $4,299.00 Wikstrom Telephone Co. made a donation to be used for Technology purchases

9. Proposed Resolutions

9.1. Activity Fund Balance Transfer: A motion was made by Member Dostal to approve the balance transfer of $53.07 from the Roller Skate Student Activity Account to the Elementary Student Activity Account. The motion seconded by Board Member Davy.6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: There is not enough revenue from the Elementary Basketball Fundraiser to cover the Skatetime School Programs expense for the roller-skating unit. The invoice from Skatetime School Programs was $1,520. The Elementary Basketball Fundraiser brought in only $179.00 in new revenue. The School District needs to use Elementary Activity Funds to cover the remaining roller-skating expense.

The Roller Skate Club also does not meet the intentions of a Student Activity Account. Roller-skating is also an every other year activity. This means there is at most one transaction in this account each year.

Student Activity Fund is under Board authorization and the Board is able to approve this balance transfer.

Attachment: • February 2022 Month End Activity Fund

9.2. Overload compensation teaching during prep period for Quarter 4 only: A motion was made by Member Rhen to approve $42.09 per school day overload compensation for teaching during prep period each student day for Dan Carpenter teaching Band and Classroom Music K-12 during his prep (averaged split-preps) period during 4th quarter only of this 2021-2022 school year. The motion seconded by Member Dostal. 6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: Best recommended alternative for continuity of instruction in lieu of hiring a variety of day-to-day short-call substitute teachers. We have not received any Long-Term Substitute Band and Classroom Music K-12 Teacher applications thus far. Please see attached tentative daily schedule

2021-2023 BEA Agreement > ARTICLE X > HOURS OF SERVICE >

Section 3 Preparation Time and Regular Student Contact Assignment: > Pages 16-17 >

Subd. 5. Overload Pay: “… The compensation will be 1/8 of the teacher’s daily rate, multiplied by the number of scheduled student contact days.

Overload Period Quarter 4 Only:

• $1,725.69 = $42.09 per overload period X 41 Student Days (with no additional make-up days)

• $1,767.78 = $42.09 per overload period X 42 Student Days (if 1 make-up day added on

Mon., April 18)

• $1,809.87 = $42.09 per overload period X 43 Student Days (if 2 make-up days added on

Mon., April 18 and Fri., May 27)

Attachments: (2) • Music Dept Qtr 4 Tentative Daily Schedule

• LTS for Band-Music 3.21 to 5.27.2022

9.3. Approve Phase I Planning with ICS-Builds: A motion was made by Member Dostal to approve hiring ICS-Builds to conduct Phase I Planning for $9,900 (half in advance $4,950 now in FY22 and other half in $4,950 in FY23). The motion seconded by Member Rhen.

6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description: Facilitate Listening Sessions with Staff, Students, Community;

Demographics;

Educational Adequacy;

Communication Planning;

Indoor Air Quality/Boiler and In-Depth Facility Assessment.

Attachment: • ICS_Badger-ICS Agreement

9.4. Approve 2022-2023 Academic Calendar: A motion was made by Member Davy to approve the academic calendar for the 2022-2023 school year as presented (Option #1B). The motion seconded by Member Olson. 6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description:

Current MN Statute does not permit school (classes) to start before Labor Day Monday, September 5. Because of this late date within the calendar cycle, to schedule 172 student days and 180 teacher days results in limitations of academic calendar options.

Attached is the recommended 2022-2023 Academic Calendar presented for Board approval. Option #1B is supported by both the Badger Education Association of Teachers and Administration.

Attachments: (2) • 2022-23 Calendar 1B 3.11.22

• Option 1B Instructional Minutes for SY22-23 above Statutory Minimums

Clarification of Agenda Item #9.5 for Emphasis: No Make-Up Student ** Instructional Days scheduled as of March 14, 2022 School Board Meeting.
9.5. Approve/Not Approve Monday, April 18, 2022 as an Instructional Make-Up Day: A motion was made by Member Swenson to approve/not approve Monday, April 18, 2022 as an in-person instructional day for students and staff to make-up one of the two (three?) snow days. The motion seconded by Member Davy. 6-Yes and 0-No vote; U.C. = motion carries unanimously.

Description:

Due to inclement weather, school was closed for students on Tuesday, February 1, 2022; Friday, February 18, 2022 and Tuesday, February 22, 2022 (extreme frost frozen pipe day)

Due to inclement weather, school was closed for staff on Tuesday, February 1, 2022 and Friday, February 18, 2022; however, staff had the opportunity to work on Tuesday, February 22, 2022 (the extreme frost frozen pipe day).

Calendar Amendments to Consider:

MN Statue 120A.40 requires public school districts to have at least 165 days of instruction for students in grades 1-11. Spread across those days, they’re required to provide at least 425 hours’ worth of instruction to Kindergartners, 935 hours for students in grades 1-6, and 1,020 hours for students in grades 7-12.

Badger schedules supplemental student instructional days at the outset of the year to account for interruptions such as snow days. Badger’s calendar initially had 172 days scheduled, but the option of an amended student day calendar reduced down to 171, 170 or 169 instruction days is a possibility. At this time, Badger does have approximately a 17 instructional hour buffer over the state minimum (approx. 2 ¾ student days) as a result of three student day closings.

The Board approved 2021-2022 indicates “make-up dates” as being Feb. 21, April 18, May 27. The Board must approve an amendment to the calendar.

1. April 18 is Easter Monday could be a make-up day for Students and Staff.

2. May 27 will be a Student make-up day (Staff are already scheduled to work that day). And the end of-year Teacher workshop would then be moved to Tuesday, May 31.

Productivity of Friday, May 27? Teachers need to be innovative to maximize the educational value, extending another day before summer break.

3. What is our past practice? If there is only a small number of make-up days and we are still above the statutory minimum requirement, the Board may consider just not making up the day(s).

With the opportunity to develop an e-Learning plan for 2022-2023 and beyond, make-up-day dilemmas may diminish in the future.

As the winter-to-spring seasonal change continues (meaning there may be impassable road conditions or more inclement weather) a decision may need to be made at a later date if any other additional make-up day(s) will be necessary.

10. Adjourn: Recommended motion: Member Dostal moved to adjourn at 9:00 PM. The motion seconded by Member Rhen. 6-Yes and 0-No vote; U.C. = motion carries unanimously.

Reference to Zoom Meeting link used:

Topic: Badger Regular School Board Zoom Meeting

Time: Mar 14, 2022 07:30 PM Central Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/81003519210?pwd=dEdrS0ZhL3RCZDFlb0F5WVNlT2JzUT09

Meeting ID: 810 0351 9210

Passcode: ISD676

Vice Chair Jeramy Swenson attended remotely by Zoom from:
Treasure Island Resort & Casino, Event Center

5734 Sturgeon Lake Rd.

Red Wing, MN 55089

Looking Ahead:

Next Regular School Board Meeting is 7:30 PM Monday, April 11, 2022

Cari Dostal, Clerk
Jamie Isane, Chairperson

(August 10, 2022)